Bookkeeping Administrative Assistant

About This Role

This role manages bookkeeping, payroll, and HR administration, supporting leadership with accurate reporting and coordination for a financial group. The ideal candidate will take ownership of these processes with minimal oversight.

Responsibilities

• Manage full-cycle bookkeeping, including accounts payable, accounts receivable, reconciliations, journal entries, and month-end close
• Reconcile bank accounts, credit cards, and payment processors, investigating and resolving discrepancies
• Process weekly, bi-weekly, or monthly payroll, review payroll taxes, and manage employee changes
• Administer HR functions, including onboarding/offboarding, compliance tracking, policy support, and employee files
• Coordinate benefits and oversee timekeeping
• Review customer invoices and manage collections follow-up
• Prepare financial statements, reporting schedules, and documentation for CPA and auditors
• Maintain vendor records, contracts, renewals, and payment schedules
• Support leadership with operational tasks, communication follow-up, and administrative coordination

Requirements

• 5+ years of experience as a Full-Charge Bookkeeper or similar role
• Strong payroll and HR administration background
• Proficient in QuickBooks (Online)
• Proficient in Excel
• Proficient in cloud-based tools
• Highly organized
• Detail-oriented
• Able to manage multiple priorities
• Strong communication standards
• Confidentiality standards

Qualifications

• 5+ years of experience as a Full-Charge Bookkeeper or similar role

Skills

* Required skills