Billing Associate

About This Role

The Billing Associate is responsible for managing project-based billing, ensuring accuracy and compliance with contract requirements. This role requires experience in the construction or skilled trades industry and a strong understanding of billing processes to support operations and finance.

Responsibilities

• Prepare, review, and issue project-based invoices, including progress billing, milestone billing, and approved change orders
• Ensure billing aligns with contract terms, job progress, and supporting documentation
• Coordinate closely with Project Managers, Operations, and Accounting to validate billing accuracy
• Maintain accurate and organized billing records within the company’s accounting/ERP system
• Assist with certified payroll reporting and documentation, including prevailing wage and union-related requirements
• Support compliance with union agreements, job cost tracking, and audit requirements
• Reconcile billing discrepancies and resolve invoice-related issues in a timely manner
• Generate billing, AR aging, and status reports for management review
• Assist with month-end close activities related to billing

Requirements

• 2+ years of experience in a billing-focused role
• Working knowledge of project-based accounting and billing
• Proficiency with accounting or ERP systems and Microsoft Excel
• Strong attention to detail, organization, and time-management skills
• Ability to manage multiple projects and deadlines simultaneously
• Clear and professional written and verbal communication skills
• High school diploma or equivalent

Qualifications

• High school diploma or equivalent required; Associate’s degree or higher preferred
• 2+ years of experience in a billing-focused role

Nice to Have

• Construction industry experience (e.g., construction, low-voltage, electrical, HVAC, or other skilled trades)
• Certified payroll experience
• Familiarity with union jobs, prevailing wage requirements, and job cost tracking
• Associate’s degree or higher

Skills

* Required skills

Benefits