Bilingual Executive Assistant

About This Role

This Executive Assistant will provide high-level administrative support to a VP and Corporate VP, managing complex schedules, coordinating domestic and international travel, and handling confidential information for a company in Bellevue, WA. The role involves extensive communication and organizational tasks while supporting executive leadership.

Responsibilities

• Plan, organize, and prioritize multiple assignments and projects with minimal direction
• Manage scheduling for Executive leaders, including resolving conflicts and arranging meeting logistics
• Maintain the Executive's itinerary and schedule with specific attention to detail
• Prepare executive-level reports, compile data into comprehensible formats for communications
• Make domestic and international travel and accommodation arrangements
• Schedule and plan meetings and appointments for Executives and special visitors
• Coordinate VIP visitor accommodations, special travel needs, and hotel arrangements
• Perform word processing and prepare presentations, spreadsheets, correspondence, contracts, memos, and reports
• Process expense reports in a timely manner, ensuring accuracy of expense allocations and budgeting
• Handle various tasks such as managing office supplies, organizing department events, and maintaining offices
• Supervise general office duties: ordering supplies, maintaining records, basic bookkeeping
• Manage an extremely active calendar of appointments; prioritize meeting requests and handle conflicts proactively
• Assist with staff on-boarding and off-boarding, including equipment setup and system access

Requirements

• At least 5-7 years of administrative experience supporting VP level executives and staff
• Experience developing executive presentations using Microsoft Word, Excel, and PowerPoint
• Ability to handle highly confidential and sensitive materials and issues
• Strong verbal and written communication skills
• Operational excellence (execution and organization)
• Discretion
• Proactive work ethic

Qualifications

• Bachelor degree or equivalent work experience
• At least 5-7 years of administrative experience, with 8 years supporting VP level executives and staff preferred.

Nice to Have

• Bachelor's degree
• Korean bilingual proficiency

Skills

* Required skills