Assistant Transitions Manager

About This Role

Facilitate smooth transitions of client properties by accurately transferring critical information, documentation, and operational processes. Coordinate between various stakeholders including management companies, property boards, residents, internal teams, and third-party vendors.

Responsibilities

• Ensure timely collection and tracking of all files outlined in the Transition Letter to the Prior Agent
• Review, organize, and maintain incoming and outgoing management, accounting, and transfer files
• Draft and manage letters, emails, and other communications related to the transition process
• Coordinate and distribute required documents internally to relevant departments
• Process, digitize, and organize physical transition files for proper recordkeeping
• Prepare and distribute building-wide communications via mail and/or email
• Serve as the board liaison in the absence of the Transition Manager
• Follow up with prior management teams to ensure accurate and timely collection of files
• Support ad hoc projects and other transition-related tasks as needed

Requirements

• Minimum of 1 year of experience in the Real Estate Management industry
• Proficiency with MS Office Suite (Outlook, Excel, Word)
• Familiarity with cloud-based drives and collaboration tools (Box, SharePoint, Dropbox, Google Docs, etc.)
• Strong organizational and multitasking abilities
• Strong communication skills, with excellent grammar and attention to detail

Qualifications

• Bachelor’s degree in a business-related field preferred
• Minimum of 1 year of experience in the Real Estate Management industry

Skills

* Required skills

Benefits