Administrative Assistant Specialist

About This Role

The Administrative Assistant Specialist will provide direct support to two Executives in the Plano, Texas office. This role involves managing complex calendars, coordinating travel, preparing meeting materials, and handling confidential documents to ensure efficient executive operations.

Responsibilities

• Coordinate the executives' daily schedule and deliverables.
• Manage confidential documents with sensitive employee/account/client specific data.
• Support executives during key meetings, including note-taking and action item follow-up.
• Organize internal and external meetings, preparing materials and booking rooms.
• Proactively carry out administrative tasks such as creating presentations, reports, and communications.
• Review outgoing materials and correspondence for consistency with company policies.
• Maintain executive documentation in SharePoint and other directories.
• Coordinate special projects and department activities.

Requirements

• Ability to work from Plano, TX office 30-50%
• Exceptional customer service skills
• Ability to coordinate with C Suite clients
• Excellent organization and time management skills
• Advanced working knowledge of Microsoft Office suite
• High proficiency in creating PowerPoint presentations
• Ability to manage calendars within Microsoft Outlook
• Excellent writing, analytical and problem-solving skills
• Ability to effectively respond to shifting and changing priorities
• 3 years experience booking international travel

Qualifications

• College or University diploma in Business discipline or similar education and work experience
• At least 10 years of experience as an Executive Assistant or similar role.

Nice to Have

• Previous Project Management/coordination Experience

Skills

* Required skills