Administrative Assistant - Legal

About This Role

This Administrative Assistant role performs essential administrative and secretarial duties for the Legal Department, providing vital support that ensures smooth department operations and efficient service delivery.

Responsibilities

• Provide administrative support including answering phones, producing memoranda, letters, and reports
• Maintain personnel and attendance records, and manage files
• Respond to inquiries from citizens, co-workers, and external agencies, providing information or directing queries to lawyers
• Draft confidential and specialized legal documents such as pleadings and discovery documents
• Prepare subpoenas and coordinate witnesses for depositions and trials
• Maintain the departmental docketing system for litigation and calculate legal deadline response dates
• Research, compile, and summarize data for statistical reports
• Prepare trial notebooks and exhibits, and transcribe dictation for attorneys
• Assist with processing paperwork for Workers Compensation and FMLA in conjunction with Human Resources
• Edit contracts, ordinances, and resolutions, and maintain litigation audit reports
• Handle document delivery and filing at the courthouse, law firms, and businesses
• Maintain databases for ordinances and contracts, and process purchase requisitions and pay authorizations
• Assist in the maintenance of the annual Operations and Maintenance Budget
• Process Open Record Requests and Tort Claims
• Schedule meetings, events, and manage calendars for appointments

Requirements

• High School Diploma or GED equivalent
• 1-2 years of related experience
• Valid Driver's License issued by the State of Oklahoma

Qualifications

• High School Diploma or GED equivalent
• 1-2 years of related experience