Administrative and Travel Clerk

About This Role

Provide administrative and travel support to UNDP and other UN agencies. This role involves managing office operations, coordinating staff travel, and ensuring compliance with organizational policies.

Responsibilities

• Assist in the day-to-day administrative tasks for efficient office operation.
• Maintain and organize physical and electronic files.
• Prepare, draft, and format routine correspondence and official documents.
• Manage office supplies, coordinate procurement requests, and ensure adequate inventory.
• Liaise with internal and external stakeholders including suppliers and vendors.
• Assist in organizing meetings, workshops, and events.
• Support office-wide communication.
• Coordinate staff travel (domestic and international).
• Arrange flight bookings, accommodation, transportation, and visa processing.
• Generate travel itineraries and ensure compliance with travel authorization requirements.
• Process Travel Claims (advances, reimbursements) and liaise for approvals and payments.
• Maintain accurate records of staff travel and stay updated on advisories.

Requirements

• Minimum 4 years of administrative and programme support experience (with secondary education) or 1 year (with bachelor's degree)
• Experience in the usage of computers and office software packages (MS Word, Excel, etc).
• Advanced knowledge of spreadsheet and database packages.
• Experience in handling of web-based management systems.
• Fluency in both English and Arabic languages.

Qualifications

• Secondary Education preferably with specialized certification in Administration, Accounting or Finance OR First-level university degree (bachelor’s degree or equivalent) in Business or Public Administration, Economics, Political Sciences, Social Sciences, or related field
• At least 4 years of relevant administrative and programme support experience at the national or international level with secondary education OR 1 year with bachelor’s degree.

Nice to Have

• Knowledge of the UN system, Rules and regulations, and familiarity with UNDP procedures.
• Previous experience with international (public or private sector) organizations.
• Knowledge of Protocol correspondences and Travel Procedures.
• Experience in workshop or training planning and organizing.
• Ability to drive and travel within Jerusalem and West Bank.

Skills

* Required skills