Accounts Payable & Payroll Specialist

About This Role

This role involves accurately processing vendor payments and managing payroll for employees and contractors. You will be responsible for accounts payable from invoice to payment and ensuring correct salary disbursements.

Responsibilities

• Process vendor invoices from start to finish (matching, coding, approvals, payments)
• Set up new vendors and keep vendor records up to date (Including W-9s)
• Run weekly payments (ACH, checks, wires)
• Keep AP organized, current, and reconciled to the general ledger
• Handle vendor questions and resolve invoice issues
• Support the month-end close with accruals and reporting
• Run biweekly or semimonthly payroll for employees and contractors
• Review timecards, overtime, bonuses, and deductions for accuracy
• Maintain payroll records for new hires, terminations, and changes
• Coordinate payroll deductions for benefits and retirement plans
• Reconcile payroll to the general ledger
• Make sure payroll follows federal, state and local rules
• Help with year-end items like W-2s and 1099s
• Look for practical ways to improve Accounts Payable and Payroll

Requirements

• 3+ years of hands-on accounts payable and payroll experience
• Strong attention to detail and comfort reconciling numbers
• Experience using accounting and payroll software (Sage, Quickbooks, NetSuite, ADP, Paychex, Gusto or Similar)
• Solid Excel skills
• Reliable, organized, and able to handle confidential information
• Comfortable working with vendors, employees, and managers

Qualifications

• 3+ years of hands-on accounts payable and payroll experience

Nice to Have

• Experience with purchase orders or three-way matching
• Multi-state or multi-entity payroll experience
• Experience with AP or expense tools (Bill.com, Concur, Expensify, Ramp)
• Accounting or payroll certification

Skills

* Required skills

Benefits