Accounts Payable

About This Role

Manage accounts payable processes, ensuring timely and accurate invoice processing, payments, and vendor statement reconciliation to maintain positive vendor relationships.

Responsibilities

• Efficiently manage the processing of invoices, ensuring adherence to established protocols for approvals, coding, and documentation
• Prepare vouchers listing invoice number, date, vendor, item description, amounts and GL coding
• Verify invoices against POs and ensure goods or services were received before issuing payment
• Identify discount opportunities
• Issue daily payments via various methods, including checks and electronic transfers
• Regularly reconcile monthly vendor statements to identify and address overdue items
• Proactively follow up on open items by liaising with vendors, suppliers, and internal teams to resolve payment-related issues
• Initiate and manage corrections, void checks, and stop payments
• Assist with identifying use tax accruals needed on vendor invoices
• Maintain tax records for vendors including W-9’s, federal ID numbers, and tax exemption statuses
• Maintain state resale certificates and coordinate exemption status with vendors on purchases
• Professionally handle all incoming calls, providing knowledgeable assistance and taking accurate messages
• Perform assigned duties effectively, demonstrating flexibility and willingness to contribute to the team's success

Requirements

• 2+ years of experience in an Accounts Payable role
• Intermediate knowledge of accounting principles
• Intermediate knowledge of computerized accounts payable systems
• Experience in PO match environment
• Proficiency in Microsoft Office Suite and related programs
• Exceptional organizational abilities
• Strong interpersonal and communication skills
• Ability to confidentially handle sensitive information and meticulous records
• Ability to work in office four days a week

Qualifications

• 2+ years of experience in an Accounts Payable role

Nice to Have

• Experience with Core RPC or Team Design Software

Skills

* Required skills

Benefits